For companies across the world and industries, workplace disordered due to COVID-19 is unavoidable. Those who effectively manage the upsetting will not only be well-positioned to maintain business functions throughout the pandemic, but they’ll also be well prepared for future crises.
With more employees working from home, managers and bosses have a greater task than ever to help shape workplace culture and behaviors wherever the work takes place.
The following are some ways to help employees to be productive and engaged while working from home, along with some practical tips for remote working productively in the middle of a Pandemic.
Build a Strong Workplace Infrastructure:
A virtual workplace contains many of the same components as a physical one, places to cooperate, share ideas, and get work done. Yet it is to be ensuring that each employee has the technology and tools to be effective in a virtual infrastructure. From chatting and messenger apps to videoconferencing software, provide employees with tools to communicate and providing training on how to use them. It can make all the difference between a connected organization and a collection of people working.
Here are some topics and tips to share with employees:
Build a specific, quiet home virtual workspace, with comfortable sittings to work from. Keep a clean work surface and ensure that there are no trip risks nearby. Advice for creating a comfortable workspace.
High-speed and reliable internet access is most essential. Bandwidth may differ throughout the day. Try to test your internet speed daily
Make sure that you have access to all the accounts that you will need to use and decide if you need to use VPN access, a secure ID or an app to access your network.
It is recommended to have a laptop with a working web camera, headphones and a microphone. If there are other equipments, you need to do your job, contact your manager or follow your organization’s HR.
Ensure that you receive all communications; confirm your contact information in your company’s HR director. Verify all information and correct any faults quickly. It’s essential to ensure this information is always up to date as your company may depend on that data to reach you in a specific case, for instance, the network goes down.
2. Keep teams motivated and accountable
Discussing the tips for remote working productively In the Middle of a Pandemic, it’s essential to recognize that employees will have questions and concerns about the comfort of the new work environment. Whether they need additional equipment or feel disconnected from the team, creating a dialogue with your employees and being empathic is critical in this disturbing time. Furthermore, making structure can help to develop a sense of regularity and help to keep employees accountable.
Make yourself available to your colleagues, respond to requests quickly to build and keep trust.
Agreeing with your team on the communication medium, make you stay connected and share documents. Keep a clear and quick text/video communication and cooperation going with your team and clients. Meet virtually with your co-workers or clients by using approved apps and software.
Develop what hours you and your team are expected to work and make a decision, how you will share your availability. Follow a schedule, and routine, with specific working hours to avoid overworking. Be empathetic and understanding of colleagues who may have children and other responsibilities of their home.
Decide if there are security or safety measures that you need, especially for data security. It is recommended, not to save your work to your desktop, use approved cloud or shared networks so your work will be secure and accessible anytime from any device.
Agree on what applications your team will use to communicate, cooperate, and ensure that everyone on your team has access to those applications. Start and end your meetings at the same time and try to join virtual meetings early. Consider making shorter meetings, for 25, 45, or 60 minutes. And always ask yourself, if all these meetings are necessary?
Be respectful of others. If you’re sending a direct text or chat, be aware of what time it is in their time zone and be thoughtful by asking if it’s OK to interrupt them with a quarry.
Decide how you will available with your team for updates and track progress on projects.
Avoid separation from your team by having virtual coffee breaks and making time for socializing to give everyone a chance to catch up. Celebrate wins and keep people in the curve.
3. Practical tips to enhance individual productivity
Your employees may have disturbance with children at home from school or many people need a quiet space for conference calls at the same time. Providing ideas to direct specific challenges is needed, along with offering tips for ensuring some appearance of work and life balance.
Develop boundaries when working from home with those living with you so they know you are out of reach if you’re at your work area or with your headphones on.
Try to get up and walk every hour. Sitting down for too long is not good for your health.
Be prepared to use videos for meetings. Dress as you are going to the office.
Avoid making too many conference calls back-to-back. Give yourself time to catch-up and have breaks, especially for your lunch.
Make a daily task list and be prepared to change your preference. Having a list allows you to switch between tasks and remain productive, in any case of unpredictable events that may occur at home.
If you would like to arrange a more flexible work schedule to accommodate your availability at home, it may be done by discussing this with your manager.
For some individuals, it may be helpful to work in different areas of their home, for specific works or based on your mood, i.e. making phone calls on your porch or balcony.
So these were some useful tips for remote working productively in the middle of a pandemic. It can be useful for you in this Covid-19 disturbance period. You can easily do your work from home by applying such points in your practical life.